Executive Assistant (13-Month Fixed-Term Contract)

Start date: January 2027

Duration: 13 months

Working pattern: In the office 4 days per week, with one flexible day working from home

Overall purpose of the role

To provide high-quality executive support to four senior managers and some of their team members, covering all aspects of diary management, travel and day-to-day administration. The role also provides cover for other members of the administration team during periods of absence.

Duties

Executive support

Manage extensive and complex diaries for four senior managers, prioritising and resolving conflicts proactively

Co-ordinate internal and external meetings

Collate and produce meeting materials as required, including preparing and circulating agendas and follow-up actions

Process and approve expenses accurately and on time

Maintain confidentiality at all times

Travel and events

Organise end-to-end business travel, including flights, accommodation, transfers, itineraries and any necessary visas

Amend travel plans at short notice and co-ordinate with other EAs, PAs and departments where required

Organise lunches, dinners and attendance at corporate events

Review firm-wide travel expenses

Book meeting rooms, including catering requirements

Team and business support

Cover other EAs and provide support to other senior executives during periods of absence (e.g. holiday)

Work as part of the administration team, answering incoming calls and taking or relaying messages as appropriate

In addition, the post-holder will undertake other duties as required and in line with business needs.

Requirements

Education and qualifications

Bachelor’s degree highly desirable

Experience

5+ years’ experience providing personal assistance at a senior level within a professional services environment

Strong, demonstrable experience of travel coordination, including complex international itineraries and visa arrangements

Experience supporting multiple senior stakeholders and covering for colleagues

Availability to start in January and commit to the full 13-month term

Skills and attributes

A positive, can-do attitude

Exemplary communication skills, both written and verbal

Observant and detail-orientated in approach

Discretion, with the ability to uphold confidentiality at all times

Confident in nature but approachable

A team player who is also a self-starter and shows initiative

Excellent knowledge of the Microsoft Office suite, particularly PowerPoint

Benefits

Capula is dedicated to helping all employees flourish in their roles by supporting your professional development.

We will provide:

A competitive salary and bonus scheme

Excellent staff development and training opportunities

Corporate gym membership (and a complimentary wellness space in our London office)

Generous pension contribution

Free breakfast and lunch in our employee restaurant

Private medical insurance and other benefits

Capula is committed to fostering a collaborative and inclusive environment, providing employees with the opportunity to develop their skills and advance their careers in the financial sector. We actively promote equality of opportunity for all with the right mix of talent, skills and potential, and welcome applications from a wide range of candidates.