Administrative Assistant
SOCOTECFarmingdale, NY, US
Full-timePosted 6 Nov 2026
Skills in this posting
- excel
About the role
Company Description
SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.
SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.
SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.
Job Description
We are looking for a reliable and detail-oriented Administrative Assistant to support our team by helping process and organize field reports from inspectors and engineers. You’ll be responsible for reviewing, formatting, and preparing reports to send to clients—making sure everything is accurate, professional, and ready to go.
Key Responsibilities:
Review submitted reports to ensure they’re complete and properly formatted
Organize and compile reports into final packages for client delivery
Follow up with staff if information is missing or unclear
Maintain organized digital files and records
Upload and manage reports using our internal systems and software
Qualifications
Strong attention to detail and organizational skills
Proficient in Microsoft Word, Excel, and Outlook
Able to type accurately and manage repetitive tasks
Good time management and ability to meet deadlines
Clear and professional communication skills
Strong written and verbal communication skills
Bonus Skills:
Previous experience in an office or admin setting
Familiarity with Engineering, construction or inspection reports
QuickBooks experience a plus.
Additional Information
Location: Farmingdale, NY
Full Time: In-Office 5 days a week
Your information will be kept confidential according to EEO guidelines.
For more information, please visit www.socotec.us
SOCOTEC is an Equal Opportunity Employer.
From SOCOTEC's careers page on SmartRecruiters. See the original posting. OneProfile isn't the employer and doesn't take applications; you apply on their site.