Administrative Receptionist (OCP26413)

General Role Description

Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services

Role Accountabilities

·         Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected

·         Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected

·         Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting

·         Provide services in the Company's print center, as applicable

·         Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as requested

·         Ensure travel and lodging arrangements are coordinated with the Company’s travel agent, as requested

·         Plan, organize, and administer a variety of Company activities, as requested

·         Ensure sufficient and appropriate office supplies are available for the office, as requested

·         Coordinate with vendors for office services and maintenance, as requested

General Employee Accountabilities

·         Bring full effort to bear on tasks assigned by manager

·         Give manager best advice

·         Give earliest notice when work cannot be delivered as specified

·         Cooperate and collaborate with peers and interact cross-organizationally as specified by manager

·         Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment

·         Comply with all Company policies, practices, and procedures and all regulations and laws

·         Recommend viable improvements proactively

·         Ensure effective utilization of business tools and processes

Requirements

·         High school diploma or equivalent

·         2 years' receptionist experience in a professional office environment

·         Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality

·         Demonstrated successful experience with administrative, clerical, and office systems and equipment

·         Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts

·         Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills

·         Demonstrated continuous improvement in areas of responsibility

·         Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint

·         Availability to travel less than 5%

Preferred Qualifications

·         Associate degree in a related field of study

·         5 years of administrative experience in a global, high growth, engineering services organization

·         Demonstrated experience with a visitor management system

Link to TMEIC Corporation Americas website

https://www.tmeic.com/. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.

EEO/AA/M/F/Vet/Disability Employer